If you have a question in relation to your booking or these terms, please visit our website www.easyHotel.com and click on the "Contact Us" link. We will respond to you as quickly as we can, the expected maximum response time is 5 working days.
1.1 Please follow the directions on the website, mobile site or app or as advised to you to make a booking.
1.2 If you book nine or more rooms for the same night we will treat this as a “Group Booking”. For Group Bookings you should contact us as per below.
1.3 We will issue you with a confirmation number when a booking has been made. The confirmation number is proof that we have accepted your booking. No booking shall be binding on easyHotel UK Limited until we issue you with a confirmation number.
1.4 Each booking will be for one hotel only. It is not possible to split a booking across multiple hotels.
1.5 Your booking is not transferrable. You cannot transfer or resell your booking (in whole or in part) or advertise or otherwise offer any easyHotel UK Limited room for sale and if you do transfer or resell (or attempt to transfer or resell) your booking then we may terminate, as of right without notice period nor prior formal notice your booking and retain any money paid to us for such booking. Any bookings resold or transferred may not be honoured and we accept no liability in respect of this. We may also refuse to take any future bookings from you.
1.6 You must ensure that the name on a booking is correct at the time of booking as we will not change the name on the booking afterwards unless the change relates to a correction as opposed to a change of an entire name so as to comply with data protection law
1.7 You are responsible for ensuring that each person who stays at the hotel has their name included in your booking.
1.8 Even if you make a booking for someone else's benefit and don’t stay yourself, you must comply with these terms.
1.9 You must be aged 18 years or over to make a booking with us and you must be aged 18 years or over to stay alone. If a customer arrives at the hotel and is under 18 years of age the customer will not be permitted to stay alone. We may require photo identification (a driver’s licence or passport) as proof of age and if the customer is unable to present this to the satisfaction of the hotel we may terminate your booking without refund.
2. Room Rates
2.1 The rate for each room is as published on our website, mobile site or app (as applicable) at the time of your booking on that channel or in the case of a telephone booking as advised to you at the time of booking.
2.2 Room rates are per room per night and are inclusive of VAT and exclusive of meals and other Extras. You may be able to add Extras to your booking during the booking process or during your stay. For further details on Extras please see section 6.
2.3 Any promotional rates or benefits available to EasyHotel UK Limited employees can only be used in accordance with the terms of such promotional rates or benefits and must not be used by anyone who is not an EasyHotel UK Limited employee unless we explicitly state that this is allowed. Any person staying at the EasyHotel UK Limited hotel using such a promotional rate or benefit may be required to show employee and/or photo identification.
2.4 We reserve the right to terminate, as of right, without notice period nor prior formal notice, any booking made using a promotional rate or benefit not in accordance with these terms.
2.5 All payments are due in full at the time of booking unless you are otherwise advised by us.
2.6 We reserve the right to terminate, as of right, without notice period nor prior formal notice, any booking made where we have been unable to successfully receive payment from the customer on the date of payment being due.
2.7 An administration charge based on booking currency is charged per stay at a fixed rate per stay. This charge is associated with handling the administrative side of each booking and is charged at a fixed amount of 2 euros, independent of booking method and payment mechanism. The administration charge is included in the quoted Price of a room and it will remain unchanged regardless of how many room nights are booked.
2.8 If your booking is not payable in full at the time of booking, we require debit or credit card details to be provided at the time of booking. We will pre-authorise your card and charge €1 at the time of booking. Please note that we will charge such payment card for the cost of the total stay of the booking if you fail to arrive. You will need to pay on arrival and you must do so by using, in person only, the payment card which you used to make the booking. We do not accept payment over the telephone, by fax, or by cheque.
2.9 If your booking is not payable in full at the time of booking and the rate of VAT changes between the date of your reservation and the date of your stay we will adjust the rate of VAT that you pay and charge you accordingly.
2.9 For Group bookings that relate to an easyHotel in France you should refer to our group bookings helpdesk: [email protected] for the relevant group terms and conditions.
3.1 Once you have checked in to your easyHotel you cannot amend or cancel the related booking.
Flexible rate bookings:
3.1.1 For flexible rate bookings, cancellation must be made by 3pm the day before arrival. Provided that we hear from you by 3pm the day before arrival, we will refund you 100% of the money you have paid for any nights cancelled.
Non-flexible rate bookings:
3.1.2 As Non-Flexible Rate bookings are at discounted rates these bookings are not refundable.
3.2 Group bookings
For cancellations , amendments, refunds and no shows in connection with group bookings, please contact the group bookings desk at [email protected], where you will be put in contact with the relevant hotel, and provided with the relevant group terms and conditions.
3.3 No shows
If you do not arrive at the hotel on the scheduled date of arrival, you will be deemed to be a ‘no show’ and your booking will be cancelled and in accordance with our cancellation policy no refunds will be made to the customer and all the payment will be charged.
3.4.1 All amendments are subject to a €10 amendment fee, save in respect of flexible rate bookings, where you can amend up to 12 noon on the scheduled date of arrival at no extra charge. Please note that this is subject to availability and room price differences may apply.
3.4.2 Semi flexible amendments:
All amendments must be completed by 12 midnight, 5 days before the day of your original check-in date. You cannot amend a booking after this time.
3.4.3 Non flexible bookings:
As Non-Flexible Rate bookings are at discounted rates these bookings are not amendable.
3.4.4 Group booking amendments:
You can add additional nights to your Group Booking, subject to availability. Please contact the groups desk for more details: [email protected].
3.5 Refund process
Where a refund is payable in accordance with our terms and conditions, we will only make refunds to the payment card that you used to make the booking or by cash as the case may be. If you cancel your booking before you check in, in accordance with these terms we will normally credit refunds within 10 days of cancellation. If you shorten your booking during your stay in accordance with these terms we will normally credit refunds within 10 days of the last day of the original booking. If you are an individual consumer, your statutory rights are unaffected. You can find out more about your statutory rights by consulting the fact sheets of the Direction de la concurrence, de la consommation et de la répression des fraudes (DGCCRF)or going to https://www.service-public.fr/particuliers/vosdroits/N24033 or https://www.economie.gouv.fr/particuliers/droits-consommateur-litiges-demarches#contacterdgccrf or https://www.legifrance.gouv.fr/affichCode.do?cidTexte=LEGITEXT000006069565.
3.6 Cancellation by EasyHotel UK Limited
If you fail to pay us when you are required to do so or breach these terms we may cancel your booking with immediate effect on notice to you (including by email). If an event outside our reasonable control is reasonably likely to prevent us from performing your booking we may cancel your booking on notice to you (by email) and will refund in full any payment made by you in respect of such booking to the payment card that you used to make the booking as the case may be, including any Extras and booking fees.
4.1 You can check in after 3pm on the scheduled date of arrival unless you purchase an early check- in Extra with your booking or directly at the hotel, subject always to availability.
4.2 You must check-out before the indicated time on your confirmation email on the scheduled date of departure unless you purchase a late check-out Extra with your booking or directly at the hotel, subject always to availability. If you do not check out by 10:00hrs then we shall charge you the Late Check Out fee of €10.00 till 14:00hrs and after that the flexible rate at that time for one night’s stay for the applicable room(s).
4.3 We operate a relocation policy. If a room is unavailable on arrival, then we agree to either:
· Provide an equivalent room, and subject to availability any equivalent extras which you have booked, in another EasyHotel UK Limited hotel and pay the reasonable cost of transport to that alternative hotel or any applicable car park charges; or
· Provide an equivalent room in a third-party hotel and pay the reasonable cost of transport to that alternative hotel or any applicable car park charges; or at your request or, if in our reasonable opinion there is no suitable alternative hotel accommodation available, cancel your booking and refund you any money you have paid in advance for the unavailable room(s) including related food & beverage Extras.
4.4 If you are due to pay on arrival at the hotel and the process above is followed, we will still take payment for the cost of the booking and any prepaid Extras but additional costs over and above the original cost of the booking will be covered by us (i.e. difference in room rates, reasonable transport costs and car park charges).
5.1 We provide wheelchair accessible and limited mobility rooms subject to availability. Please specify this requirement at the time of booking.
5.2 You must not exceed the maximum specified occupancy for the room type which you have booked. The maximum occupancies are set out below. You will need to speak directly to the hotel to confirm availability of cots and room size.
The maximum number of occupants is 3 (including babies & children) in the following combinations:
1 adult, 2 children (under 16); or
2 adults, 1 child (under 16); or
2 adults; or
1 adult and 1 child (under 16).
2 adults; or
1 adult and 1 child (under 16).
1 adult only
5.3 We do not permit people under the age of 18 to stay in our hotels alone. You must not leave under 18s unattended in any rooms or public areas at any times.
5.4 We will try to assist with any special requests but all room bookings are subject to availability.
5.5 We will require you to move rooms if you make a booking or bookings to stay at a hotel for 28 or more days concurrently. If you refuse to do so we may terminate your booking as of right, without notice period nor prior formal notice.
5.6 In making a booking you agree to not use the easyHotel UK Limited hotel or its facilities to conduct any commercial activity or activity that seeks to gain profit without prior written consent from easyHotel UK Limited. We may terminate your booking as of right without notice period nor formal notice. and retain any money paid to us for such booking if you are in breach of this provision.
5.7 Smoking is not permitted in any easyHotel UK Limited hotel other than in designated smoking areas outside the hotel. You must not smoke in any of our hotels, either in the hotel rooms or public areas, or interfere with our fire detection system or with any emergency equipment. If you do so we may terminate your booking as of right, without notice period nor prior formal notice, and reserve our rights to take any further action. We may either (at our sole discretion) request the immediate re-payment of our reasonable costs during your stay or instruct a third party to contact you after your stay to recover our reasonable costs resulting from the breach of this rule. The reasonable costs we incur if you smoke in our hotel are likely to include costs for specialist cleaning, repair or replacement of damage by you to our property, the cost of the room for any period it is unusable and our administration expenses. If you request it we will send a breakdown of these costs to the address used for the booking.
5.8 You must not bring any potentially hazardous or otherwise dangerous items on to our premises.
5.9 You must not damage or interfere with any items belonging to us. If you do so we may terminate your booking as of right, without notice period nor prior formal notice. You must bring any damage to our hotel or property to the immediate attention of the relevant hotel manager. We may either (at our sole discretion) request the immediate re-payment of our reasonable costs during your stay or instruct a third party to contact you after your stay to recover the reasonable costs for any repair, replacement or specialist cleaning we incur if you damage our hotel or property. If you request it we will send a breakdown of these costs to the address used for the booking.
5.10 Cooking equipment including but not limited to microwave ovens, fridges, deep fat fryers and toasters must not be operated by you in the hotel.
5.11 You must not cause any disturbance to any other customers or our staff including but not limited to noise disturbance.
5.12 All room keys must be returned to us on check-out. If you do not do this we may charge you for a replacement key or lock as required. In the event that a key is not returned after check-out we request you to contact the hotel to make arrangement for keys to be returned.
5.13 If you do not comply with the rules stated above, when staying at our hotel we may terminate as of right your booking and require you to leave the hotel immediately, without notice period nor prior formal notice and may retain any money paid to us for such booking. If we consider your non-compliance to be sufficiently serious we may not accept any future reservations from you and/or not allow you entry to or accommodation at any of our hotels.
5.14 Your responsibility: If you or any member of your booking causes damage or loss of any kind to us or any other customers, including but not limited to as described in paragraph 5.7 (Smoking) above, you will be responsible for that damage or loss and you as the person who made the booking will be required to pay the costs, including but not limited to those described in this section 5.
6.1 We offer certain Extras when you make a booking; for more details on Extras click, see the check- out when making a booking.
6.2 The room rate excludes any Extras unless we expressly agree with you otherwise as part of your booking.
6.3 Extras may be purchased after you have made a booking subject to a booking fee. If you purchase Extras directly at the hotel during your stay this will not incur a booking fee.
6.4 Extras are always subject to availability.
6.5 If you have ordered any food & beverage Extras with your booking and these are unavailable upon arrival at the hotel we will refund you the price paid by you for those Extras.
6.6 Food & beverage Extras are refundable in accordance with these terms only. All other Extras, including but not limited to Wi-Fi, are non-refundable at any time. Please note that Wi-Fi costs are fixed by our Wi-Fi provider and will not be refunded by our Wi-Fi provider.
6.7 We will not transfer Extras to another booking and Extras, cannot be cancelled unless the related booking is cancelled and refunded. Please refer to section 3 above for more detail on cancellation and when Extras may be refunded.
7.1 Guide dogs and hearing dogs may be brought into the hotel at free of charge; please notify the hotel in advance that you are intending to bring such dog(s) with you. Some hotels will accept small pets (cats & dogs) for an extra charge of €10.00 per pet, please check with your hotel before booking.
7.2 You must not leave pets unattended in any rooms or public areas at any time and dogs must be kept on leads in public areas always.
8.1 You acknowledge that your booking implies the collection and the processing of your personal data (“Personal Data”) for the purposes of management of the booking and customer’s relations.
8.3 We warrant to collect, process and store Personal Data in compliance with the EU General Data Protection Regulation (“GDPR”) and the French Data Protection Act as amended (“FDPA”). To this end:
- we warrant that we provide you with all requested information regarding the processing of your Personal Data;
- we undertake to maintain a record of processing activities under our responsibility;
- we recognize that you have a right to access, rectification, erasure, portability of the Personal Data as well as a right to object and restriction of the use of Personal Data;
- we recognize you have the right to lodge a complaint with a supervisory authority;
- we undertake not to keep Personal Data in a form which permits your identification for any longer than is necessary for the purposes for which your Personal Data were collected or for which they are further processed;
- we shall implement and maintain appropriate environmental, safety and facility procedures, data security and back-up procedures and other administrative, technical, and physical safeguards, to protect the security, confidentiality and integrity of your Personal Data and to prevent the misuse and wrongful disclosure thereof. These measures shall be designed to:
o protect against the destruction, loss, unauthorized access or alteration of your Personal Data and other sensitive data provided hereunder;
o inform our employees authorized to access to your Personal Data of their obligation to maintain the security thereof.
8.4 Consumers who do not wish to be the subject of commercial canvassing by telephone may, free of charge, register on an opposition list against telephone canvassing. For more information: https://www.bloctel.gouv.fr
9.1. Additional terms may apply to your use of our digital channels whether you make a reservation through them. These are published on the relevant digital channel. Please take the time to read these as they include important terms which apply to you.
9.2. Amendments to these terms: We reserve the right to change these terms from time to time and the terms applicable to your booking are those in force on the date of booking.
9.3. Statutory Rights: If you are an individual consumer you have certain legal statutory rights. If any of these terms conflict with a statutory right or the law changes and your statutory rights change, then the statutory rights will prevail over these terms. For more information on your statutory rights see the fact sheets of the Direction de la concurrence, de la consommation et de la répression des fraudes (DGCCRF) or going to https://www.service-public.fr/particuliers/vosdroits/N24033 or https://www.economie.gouv.fr/particuliers/droits-consommateur-litiges-demarches#contacterdgccrf or https://www.legifrance.gouv.fr/affichCode.do?cidTexte=LEGITEXT000006069565 or.
9.4. Events Beyond our Reasonable Control: We shall not be in breach of these terms or liable for any failure to perform any of our obligations in relation to your booking (such as the provision of room(s) and/or other products and/or services and/or Extras) due to any adverse event, act, omission or accident which happens which is beyond our reasonable control including but not limited to flood, earthquake, extreme adverse weather conditions, natural disasters, other acts of God, acts of terrorism, partial or full cancellation or delay of major public event, interruption or fire (except by way of our default) or failure of (except by way of our default) electric power, gas, water, or other utility service, plant machinery, computers, vehicles or any collapse of building structures. If an event outside our reasonable control is reasonably likely to prevent us from performing your booking we may cancel your booking on notice to you (by email) and will refund in full any payment made by you in respect of such booking to the payment card that you used to make the booking, including any Extras and booking fees.
9.5. Complaints, Questions and Disputes: If you wish to make a complaint or have a question regarding your booking please click here to contact us using the ‘Contact Us’ link on our website. We will respond to you as quickly as we can and normally within 4 working days. If you make a complaint to us in relation to your booking and that complaint remains unresolved as between you and us you may:
(i) in accordance with Article L.616-1 and more generally the 1st Title of the 6th Book of the French Consumer Code, settle amicably the dispute by mediation by contacting a consumer ombudsman such as the Mediator of Tourism and Travel, an association governed by the law of 1901, BP 80 303 75 823 Paris Cedex 17 - SIRET: 751461328 00021 APE Code: 69102 whose information and referral methods are available on this website: www.mtv .travel. ", or,
(ii) use the European Commission’s online dispute resolution portal at https://ec.europa.eu/consumers/odr.
You should note that any decision may not be binding and that neither we nor you are required to participate in online dispute resolution.
We will not be liable for any losses which are not caused by either a breach of these terms by us, our non-compliance with our duties under applicable legislation or our negligence. We will also not be liable for any losses which were not foreseeable to both parties when the contract was formed. Loss is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen for example if you discussed it with us during the booking process.
10.2. We want to provide a safe and secure environment for your stay and where necessary we will take appropriate security measures. If an incident occurs during your stay resulting in theft, loss or damage of your property we will carry out an internal investigation. If your property was stolen, lost or damaged through any fault of ours, our staff or agents, or any third party coming and going to an easyHotel, our liability will be limited to the maximum sums under Article 1953 of the French Civil Code . We are not responsible for theft and damage caused by an Act of God (such as a flood) or loss resulting from the nature or defect of your property. We are nevertheless responsible for properties left in vehicles parked on the premises of which we have private use. Our liability in this case will be limited to the maximum sums under Article 1954 of the French Civil Code.
10.3. In respect of all losses which are not subject to a maximum liability under the section 10.2 or are not covered by the relevant legislation, our total liability to you for any and all losses shall not exceed twice the amount you paid you for your booking.
10.4. We will not be liable in any circumstances for any loss or damage to vehicles you bring to the hotel regardless of whether they are parked in a car park connected to the hotel or not.
10.5. Nothing in these terms will exclude or limit our liability for fraud or death or personal injury caused by our negligence or any other matter which it would be illegal for us to (or to attempt to) exclude or limit.
10.6. Severability: If any provision in these terms is found to be illegal, invalid or unenforceable in whole or in part then the provision will apply with whatever deletion or modification is necessary so that the provision is legal, valid and enforceable. The legality, validity and enforceability of the remainder of these terms shall not be affected.
10.7. Waiver: Any failure by us to enforce our rights or remedies under these terms or otherwise or any delay in enforcing such rights or remedies shall not be construed as a waiver by us of those or any other rights or remedies.
10.8. Third Party Rights: This contract is between you and us. No other person shall have any rights to enforce any of its terms.
10.9. Law: These terms and any non-contractual obligations arising out of or in relation to these terms shall be governed by and will be interpreted in accordance with French law. All disputes arising out of or relating to these terms or any non-contractual obligations arising out of or relating to these terms shall be submitted to the non-exclusive jurisdiction of the French courts.
11. 1. The meaning of "EasyHotel UK Limited ", "we" or "us" in these terms will depend on the location of the hotel you are booking. All relevant T&Cs are on our website.
11.2. For bookings of non-franchised hotels in the UK other than Northern Ireland, it shall mean EasyHotel UK Limited which has its registered office at 52 Grosvenor Gardens, London SW1W 0AU. (Company No. 05018910, VAT No. 867225209).
11.3. For bookings at our hotel in Northern Ireland, you are contracting with easyHotel Ireland Limited which has its registered office at 13-18 City Quay, Dublin 2 D02 ED70. (Company No: 633474, VAT No. 3566202BH).
11.4. For bookings at our Nice hotel in France, you are contracting with easyHotel UK Limited’s French subsidiary company, CGH SAS which has its registered office at 38, Rue Barberis 06 300 Nice (Company No. 423379833, VAT No. FR74 423379833).Our Nice hotel contact email address is: [email protected]. We hold Public Liability insurance at our Nice hotel, insured through Allianz IARD of 1 cours Michelet – CS 30051 92076 Paris La Defence Cedex France 542 110 291 RCS Nanterre. To be noted that easyHotel Nice is a member of the hotel mediator syndicate, Union of Trades and Industries of the Hotel Industry (UMIH).
11.5. For bookings at our Barcelona hotel in Spain, you are contracting with easyHotel UK Limited’s Spanish subsidiary company, easyHotel Spain SL which has its registered office at Paseo de la Castellana 53 8a, 28046 Madrid, Spain. (Company No. B-87408068, VAT No.87408068).
11.6. For bookings at one of our franchise hotels, you are contracting directly with the relevant franchisee and not easyHotel UK Limited. Details of franchisees T&Cs together with the franchisee’s name and address are available on our website.
13.1. The easyHotel UK Limited website, mobile site and app, including the booking and other applications, text, graphics, designs, audio and video clips, hotel and destination information and all other content contained within them are the property of EasyHotel UK Limited and/or its content suppliers.
13.2. You may use the easyHotel UK Limited website, mobile site and app and their content solely for personal, non-commercial and private use subject always to applicable copyright laws.
13.3. All trademarks, trade names, service marks and all other marks, whether registered or unregistered, on the easyHotel UK Limited website, mobile site and app are owned by or licensed to easyHotel UK Limited and may not be used, reproduced or modified without the prior written approval of easyHotel UK Limited and/or their respective owners.
14.1 The easyHotel UK Limited website, mobile site and app, the services provided and all content contained within them are supplied "as is" and "as available". easyHotel UK Limited provides no guarantee regarding the website and content. You are solely responsible for your use thereof.
14.2 While we will make every effort to ensure that the information on the easyHotel UK Limited website, mobile site and app is accurate and published in good faith without affecting any statutory consumer rights that cannot be lawfully excluded or limited, EasyHotel UK Limited does not warrant or represent the accuracy of the information displayed and disclaims to the maximum extent permitted by law all warranties expressed or implied by statute, custom or usage.
14.3 To the extent permitted by law, easyHotel UK Limited will not be liable for any direct, indirect, consequential, punitive losses or damage (including without limitation loss of revenue, loss of goodwill, loss of reputation and loss of, or damage to data), arising out of the EasyHotel UK Limited website, mobile site or app or the use thereof or any services purchased from the EasyHotel UK Limited website, mobile site or app, or any errors, inaccuracies or omissions in the services or content provided howsoever caused.
14.4 The inclusion of all website links on our EasyHotel UK Limited website, mobile site and app does not imply endorsement by EasyHotel UK Limited of such linked sites, or any association with their operations. These sites are outside the control of EasyHotel UK Limited. We will not be responsible for the content on the linked sites or your use thereof.
easyHotel reserves the right to cancel, amend or vary the arrangements and content featured on the easyHotel website and app and/or change, amend, vary or add to these T&C at any time without prior notice. You will be notified of any changes to these T&Cs as made available on the easyHotel website. Please check the easyHotel website and app regularly for updates to these T&Cs.
If there is any conflict or discrepancy between the English text of these T&Cs and any translation thereof into any other language, the English text shall prevail.